Receiving inspection prevents incorrect or defective goods from entering inventory. Without it, errors can flow downstream into stock records, production, or customer deliveries. Early detection reduces return costs, avoids inventory inaccuracies, and provides clear evidence for supplier disputes.
- Delivered quantity vs. purchase order
- Product condition or visible damage
- Specification or model correctness
- Packaging and labeling compliance
Define clear acceptance criteria
Set clear standards for quantity, quality, specifications, and packaging before goods arrive. This gives inspection teams an objective reference, ensuring consistent decisions across products and inspectors.
Use a sampling plan
Instead of inspecting every item, check a representative sample based on risk and volume. This balances inspection accuracy with efficiency and avoids unnecessary delays in receiving.
Document inspection results
Record all findings, including defects and non-conformances. Clear documentation supports supplier communication, dispute resolution, and traceability for future audits.
Segregate non-conforming items
Clearly label and separate rejected goods from approved inventory. This prevents accidental use or shipment and protects inventory accuracy.
Take corrective action with suppliers
Track recurring issues and work with suppliers to identify root causes. Structured follow-up improves product quality and strengthens supplier accountability over time.
Use standardized inspection checklists
Provide inspectors with a consistent checklist covering quantity checks, visual inspection, and key specifications. This reduces missed steps, improves consistency, and supports training for new staff.
