Feature Access Settings

Click the hamburger icon on the upper-left of the page, and select Feature Access Settings under User Access.

You can configure the features accessible to each user group in the Feature Access Settings.

List of Feature Access Settings

Below are the features listed in the Feature Access Settings menu:

Note: The "Edit Multiple Entries" in Listing Page tools is not supported in Feature Settings. Currently, only SYSAdmin or Survey Users (who will only be able to edit entries they have access to) can use this feature.

Feature Access Setting	Description	Default Setting
Import/Export
Import Data From File	Whether the user can import data from CSV or XLS files, including updating records by importing.	SYSAdmin
Download Listing Page	Whether the user can export data from the Listing Page, including Exporting Data and Mail Merge.	Everyone
Download Files From Listing Page	Whether the user can download files from the file upload field, including Mass File Download.	Everyone
Download Form Page	Whether the user can download single entries from the Form Page, including Exporting Data and Mail Merge.	Everyone
Mass Actions
Mass Email	Whether the user can Send Mass Email.	SYSAdmin
Mass SMS	Whether the user can Send Mass SMS.	SYSAdmin
Mass Delete	Whether the user can delete multiple entries on the Listing Page. Users need to have the Admin or Survey User access right, meaning this feature can only be used if you have manager rights to all the records you can access.	SYSAdmin
Mass Update Records	Whether the user can execute Mass Update. Users need Admin or Survey User access rights and no No Edit restriction, meaning this feature can only be used if you have manager rights to all the records you can access.	SYSAdmin
Batch Execute	Whether the user can execute Batch Execute. Users need Admin or Survey User access rights and no No Edit restriction, meaning this feature can only be used if you have manager rights to all the records you can access. To perform Batch Lock/Unlock Records, you also need access to the Lock Record feature.	Everyone
Mass Create	Whether the user can execute Mass Create.	SYSAdmin
Mass Clone	Whether the user can execute Mass Clone.	SYSAdmin
Mass File Upload	Whether the user can upload multiple files into existing records in a sheet.	SYSAdmin
Show Edit Icon in Listing Page	Whether the Listing Page shows the edit icon to enter Edit Multiple Entries mode.	Everyone
Fast Delete Function	Whether the user can use Fast Delete Mode when deleting entries. Users can only use fast delete when it's allowed in Company Settings.	SYSAdmin
Side Bar
Most Visited	Whether the left side panel shows Most Visited (frequently visited sheets).	Everyone
Recent Items	Whether the left side panel shows Recent Items.	Everyone
Views	Whether the left side panel shows the search tool.	Everyone
User Manual	Whether the home page shows the User Manual, for non-SYSAdmin users.	Everyone
Share Views	Whether non-SYSAdmin users can create Share Views.	SYSAdmin
Others
Calendar Sync	Whether non-SYSAdmin users can execute Calendar Sync.	SYSAdmin
Share this sheet	Whether the user can use the Share This Sheet feature.	Everyone
Entry information	Whether the user can see entry information in the bottom-right corner.	Everyone
Mention @ User/Group	Whether the user can use @Mention.	User
MCP API	Whether the user can read sheets and fields with permission via MCP.	SYSAdmin
Reporting
Create Report	Whether the user can generate reports for sheets they have access to. By default, this is enabled for all internal users, cannot be granted to external user groups, and only SYSAdmin can save reports.	Everyone
View Report	Whether the user can view saved reports for sheets they have access to. By default, this is enabled for all internal and external users. Note: If both Create Report and View Report permissions are not granted simultaneously, users will be unable to see the "Reports" tab, resulting in system reports (e.g., approval reports) also being inaccessible.	Everyone
Generate Website Plugins	Whether the user can generate a website plugin through the web embed tool.	SYSAdmin
Basic Actions
Delete Record	Whether the user can delete an entry. When granted to groups other than SYSAdmin, users must have manager rights for the entry (consequently, Bulletin Users cannot delete entries they can view but not edit).	SYSAdmin
Clone Record	Whether the user can clone an entry.	Everyone
Email Record	Whether the user can Email This Entry.	Everyone
Lock Record	Whether the user can use Lock Record to prevent an entry from being edited until unlocked.	SYSAdmin
Share this entry	Whether the user can Share This Entry, generating a link that guest users (non-login users) can use to view or modify it.	Everyone
Cancel Approval	Whether the selected group of users can cancel any ongoing or completed approval process (by default, only SYSAdmin and the Group Administrator (who manages the group tab associated with the sheet) can cancel any approval process; the approval starter can only cancel ongoing approval processes).	SYSAdmin
Home Page
Tasks	Whether the home page shows Tasks, for non-SYSAdmin users. Restricting this feature will also affect the use of the Tasks function on the top right corner and its display on the home page.	Everyone
Events	Whether the home page shows Events on the right side, for non-SYSAdmin users.	Everyone
Ragic AI
Ragic AI chat	Whether the user can access Ragic AI.	Everyone
Ragic AI Agent	Whether the user can use the AI Agent feature.	SYSAdmin
Mention @Ragic AI	Whether the user can use @Mention Ragic AI.	User

Feature Access Settings for External Users

1. Import/Export: Download Listing Page, Download Form Page

2. Basic Actions: Clone Record, Share this entry (including sharing this entry with WhatsApp)

3. Side Bar

4. Home Page

5. Reporting: View Report, Generate Website Plugins

6. Others: Calendar Sync, Share this sheet, Entry Information, Ragic AI

How Feature Access Settings and Sheet Access Rights Work Together

SYSAdmins and Group Administrators (under group tabs) are the highest privileged users, they are not limited by feature access settings and sheet access rights. They can change the design, access all records, and use all the features.

If you have a professional plan subscription or higher, you can customize access rights for specific features across user groups. Additionally, with sheet access rights, you can determine which features each user can ultimately use on each sheet. The following two examples illustrate how this combination works.

Example 1: Feature Access Depends on the User Group Assigned to Each Sheet

Amy belongs to both the "Sales" and "HR" user groups. The "Sales" group has feature access to export data, while the "HR" group does not.

1. On the "Sales Order" sheet, the "Sales" group has Admin access rights, so Amy can export data on this sheet.

2. On the "Leave of Absence" sheet, the "Sales" group has No Rights, and the "HR" group has Admin access rights. Amy can view, add, and edit all entries on this sheet, but still cannot export data, since the "HR" group is not granted this feature access.

Conclusion: Whether a user can use a feature on a given sheet depends on the user group through which they access that sheet. If you want a feature to be available to certain users only on certain sheets, you can create a new user group and grant it both the feature access and the sheet access rights.

Example 2: EVERYONE Group Access Applies Across Other Groups

Amy belongs to the "Sales" user group. The "Sales" group is not granted feature access to Download Form Page, but the "EVERYONE" group is.

1. On the "Sales Order" sheet, the "EVERYONE" group has no access rights to the sheet itself, but the "Sales" group has Survey User access, which gives Amy access to this sheet.

2. As long as Amy has access to the sheet, the "EVERYONE" group's feature access still applies, so Amy can use Download Form Page on this sheet.

Conclusion: When a feature is granted to the "EVERYONE" group, it applies as long as the user has access to the sheet through any user group, regardless of whether "EVERYONE" itself has access to that sheet. If you don't need to restrict which sheets a feature is available on, just grant the feature access to the "EVERYONE" group instead of creating a separate group.